What Can I Do With SharePoint and Office 365

One of the most of common questions we get here at Purenetworking is “What can I actually do with SharePoint and Office 365?”. Its quite a strange question really because a lot of our customers have already purchased the product and many have been using it for many years.

What we find is that most people are happily running there email system through Office 365 but not really sure what they can do with SharePoint.

I searched through the internet to see if there was a top 5 things to do with SharePoint and was quite surprised how vague many of the answers were to this question. Commonly you get blogs by consultancy firms, who are obviously trying to sell their services, saying “SharePoint can be used to do anything” or “Streamline your business processes using SharePoint”. This type of answer is one of the reasons for the confusion over practically what you can do with the product.

So this is what we are finding our customer are using or want to use SharePoint to do for them:

1) Internal Document Storage
By far the most common request is for an area to be setup were users/departments can centrally store there files and folders that can be accessed both online and offline (Onedrive Pro)

2) External Document Sharing
A very close second to internal document storage is having the facility to share either a document folder or dedicate website with a supplier

3) Intranet Site
Customer that are say 100 users+ and have a number of departments want to use SharePoint as there Intranet. Each department will have its own page and have on there any policies/procedures they have, a list of people in there department and a overview of what that department does. Some departments say HR will have a form on there for say a new starter or leaver.

4) Workflow Approval
Once people get used to sharing documents and having basic forms on SharePoint, the next thing they want is some kind of approval system setting up. Typically the three areas were workflow is looked at are:

  • Purchase Orders were a PO will be raised and then it goes to someone who can approve the order
  • Expenses – Again expense claim raised and then goes for approval
  • Holiday Approval – You request a holiday and it goes to your manager to say yes/no

5) Case Management/CRM
Finally we would say that customers then want to use SharePoint to store all correspondence with a certain customer, be that emails, documents, pictures, contacts, notes, tasks etc…

It is true that SharePoint if developed can do almost any task you want it to do but to get the most out of the product we recommend doing it one step at time. Get used to using SharePoint by doing basic document handling then build on this.

If you want help in getting the most out of SharePoint on Office 365 why not contact us for a friendly chat

Fairyland Choose Office 365

We would like to welcome Fairyland to the Office 365 platform. As a new business Fairyland needed to make sure that they were choosing the right platform. The solution not only had to support there needs today, but was affordable and would allow them to grow as they expanded in the future.

They came down to a choice between Google Apps and Office 365, but the flexibility and integration with Office products meant that 365 became the obvious choice.

Purenetworking provided honest, open and friendly advice. Helping Fairyland make the right choices for there business. Once assigned the project Purenetworking setup and train the Fairland team within the day.

If your looking at moving to Office 365 and want some free and friendly advice, please do contact us

Office 365 Templates for Public Websites

At last due to over whelming demand we are making our Office 365 templates available for purchase to everyone. These responsive SharePoint 2013 templates can make either your internal team site or Office 365 public website look and feel like a Wordpress site.

Check them out here and vote for your favourite!

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Remember we can still create you a custom template following your exact design or corporate colours.

 

Free Office 365 Book

Another great offer for all our Office 365 customers is available in the form of a new PDF book called Microsoft Office 365: Connect and Collaborate Virtually Anywhere, Anytime

Showing you how to get the best out of your Office 365, the book is aimed at both existing and new customer.

Click here to download the book

Dropbox vs Skydrive Pro

Now that Office 365 comes with Microsoft’s Dropbox equivalent in the form of Skydrive Pro, a number of our clients are asking if they should ditch Dropbox and move over to Skydrive.

In a number of ways Dropbox and Skydrive are very similar, in the most basic format they both allow you save a document into a folder which then synchronises back to a cloud based service. Once the files and folders are hosted in the cloud then you can access these documents from almost any PC, phone or tablet from anywhere in the world.

Many people think that Skydrive Pro is a new product but it’s actually just a rebrand and simplification of what used to be called SharePoint Workspace and in order to use many of the features of Skydrive you need to setup Sharepoint within Office 365.

Because Skydrive is based on Sharepoint in typical Microsoft fashion a number of the easy to use features that people love with Dropbox, such as sharing files, are slightly more complex to setup. What this however means is that from a business point of view the controls that Sharepoint gives you are also available in Skydrive Pro.

One of the big augments against Skydrive Pro is that it is limited to 7GB of personal data, whereas Dropbox can be a lot larger than this. However this is a where again Microsoft’s marketing department haven’t really got the correct message across. It is true that a Skydrive Pro user can only have 7GB of “Personal” data, however if they access say departmental Sharepoint sites then the files stored in this area aren’t counted against your 7Gb. So in some ways your Skydrive storage limited in only really restricted by the storage available to you in SharePoint (which is unlimited as you can keep adding to this)

Dropbox is really the market leader and rightly so, its ease of use has made is extremely popular and with the Dropbox for business bring with it a central administrative control IT departments are even accepting of the once consumer oriented product.

Steve Balmer once said that “Dropbox was a great little company” and when Steve Jobs was trying to purchase Dropbox for Apple he told there CEO that “Dropbox is a feature not a business” and I can see where both of these people were coming from.

Dropbox was one of the first companies to offer an easy to use cloud based storage solution and as such grabbed market share. However now that you get iCloud with Apple, Gdrive with Google and Skydrive with Microsoft why would you use another solution?

For any Office 365 customer, the built in business level security and features of the Skydrive Pro product make it very difficult to make a case for staying with Dropbox.

As a cost comparison, a company with 10 employees would pay $1,420 dollars a year for Dropbox for Business, while an Office 365 customer could pay just $600 a year, get access to Skydrive Pro, Sharepoint, Lync and Exchange and still save $820 a year.

Here at Purenetworking.net we have found that Skydrive Pro has generate more questions and interest from our customer than probably any other feature in Office365. If you need any other information on how you can setup Skydrive Pro or need help migrating from another product please let us know.